| Participation Sumary of
All Laboratories within the NCB |
The report outlines briefly the
list of programs each laboratory has enrolled in and the date, whether
actions were requested for that laboratory, and the status of the actions.
This report can be used at management level
to overview participation in PTP, for NCB internal/external audit purposes
and to assist laboratories in planning their future PTP participations. |
Availability: On request to IFM. This report will only be sent to the designated authorised person in
the NCB.
|
| Reminder: Outlier Actions Due |
This report is issued
when actions have been assigned after a report has been issued. The
reports are sent to the designated authorised person
within the NCB.
The purpose of the report is to inform NCBs
of the status (and possible progress) of actions that individual
laboratories have. Note
that these report cover all open actions, so a notification may arrive
because a laboratory has an open item, despite a report being issued for
another topic. |
Availability: Routinely sent to
the designated authorised person within the NCB. Can be provided on
request out of normal cycle.
Frequently asked questions:
Q:
Do the CBTLs/SMTs receive similar follow up reports?
A:
It is intended that the main responsibility of following corrective
actions status remains with the NCBs. However, approximately monthly
reminders will be also sent to laboratories.
Q:
Due date are listed in some cases, others not (?)
A:
IFM does not set the due date until the final reports are issued, but we
assign the actions as soon as the outliers are confirmed (usually within
1-2 weeks of the issue of the interim report)
Q:
We received information about GNCRs from the IECEE secretariat recently,
but the IFM follow up report does not show these actions as open.
A:
IFM follows up on actions until the matter is handed over to the IECEE
secretariat. It is appropriate that only one organisation follows
non-conformances at a time. Once the hand over of following corrective
actions has been performed, the IECEE issue a GNCR in their system, and
actions are closed in the IFM database. |
| Individual Laboratory Report |
This report summarises the
complete address and contact details of an individual laboratory, together
with PTP participation history and full detail of corrective actions.
Such reports are useful for NCB
audits/visits of that laboratory, and for internal (management) reviews
performed by the individual laboratory. |
Availability: On request by the
designated authorised person within the NCB responsible for the laboratory
in question, or when the laboratory individually requests it. This report
is also provided to the IECEE secretariat for the purposes of providing
information to auditors in the CB scheme.
|
| Program participation lists |
These reports detail the list of
participants within the NCB that have applied/been sent samples for a
specific topic.
The report is provided routinely on issue
of the programs, when the interim report is issued and when the
final report is issued as part of IFM's requirement in CTL-OP 103. |
Availability: to the NCB at the
specified times, or on request. |
| Program Participation Due
reminders |
These reports are program
specific and contain lists of laboratories that have not yet enrolled in
the topic in question. NCBs are requested to review the list and inform
IFM of limitations in scope, or exemption requests for other reasons. |
Availability: routine report
sent while program topic is being promoted. |
